Terms in HRM Time – What do the different terms in HRM Time mean?

Time report
Day view, Monthly view, Weekly view and Allowances. Used for registering time and for viewing your reported time.

Day reporting
Registering your time report day by day with Time. Uses Day view for registration.

Period reporting
Registering your time report in number of hours, not Time. Uses Weekly view or Monthly view for registration.

Discrepancy reporting
Only reports time that deviates from the ordinary schedule. Uses the view Discrepancies for registration.

Time group
Each employee belongs to a time group. Many settings, such as schedules, time codes and Rules, are created per time group to ensure correctness for each group of employees.

Time codes
All time rows must have a time code. The time code defines the time as attendance, absence, break etc, and determines how the time should be registered and summed.

Day schedule
The basis of schedules, defines working time, flex frames, break rules etc for the day. Each day needs to have a day schedule so HRM knows when unspecified time, discrepancies etc should be generated.

Account code
Often account, cost centre, project etc. Is being used to tag time in the time report, e.g. to be able to extract statistics on how much time is spent on different projects. Account codes can also be used to control authorisation.

Unspecified time
Time registered in the time report that breaks the rules of the day schedule. To remove unspecified time, you need to specify it. This could, for example, mean reporting overtime or absence.

Completion marking
The employee marks their time report as complete (audits it) to indicate that it is finished and ready for the manager to audit. This locks the time report for editing. The term “Completion marking” does not have to be used; any chosen term can be applied.

Approval
Em ploy eeapproves (audits) a time report to mark it as approved and to indicate that it can be transferred to the payroll system. The term “Approval” does not have to be used; any chosen term can be applied.sterar (granskar) en tidrapport för att markera den som godkänd och säga att den kan överföras till lönesystem. Begreppet “Attestering” måste inte användas, man kan använda ett valfritt begrepp för det.

Partial approval
Audit carried out per time row. Based on account code, often project.

Allowances
Allowance codes are used instead of time codes if you wish to have allowances in the system that are not regulated by hours. This could, for instance, be a snow call-out increment or an extra increment for a late change of schedule. Allowance codes are registered in the time report view Allowances.

Rolling absence
Absence without an end date, which therefore continues until an end date is set. This can be done in the absence manager or when a clock-in occurs. Often used for sick leave.

Bank holiday
Public holidays and other days that should be handled differently. Often, this involves shortening schedules or changing them to a day off.

Events
Built using formulas and used to generate time codes or allowance codes. Events can be used for many purposes, such as giving extra allowance for work on a red day, summing time worked beyond ordinary contractual working hours and much more.