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How does clocking work in the Flex HRM app?

The Flex HRM app can be used to clock in/out and specify reason for absence or overtime for clockings that deviate from the schedule time.

Which app should I use?

The mobile app HRM Mobile has been available for some time now. We are currently developing a brand new, fast, and user-friendly Flex HRM app with a completely fresh design.

You can use the new app to clock in and out, but please note that it currently features fewer functionalities as it is still under development. You can read more about this in the article: What is the Flex HRM app and why are there two apps?.

 

 
Clocking
Follow-up questions
Log
Missing clocking button

 

How to clock in and out

The home screen features a button for clocking in and out. The text on the button changes depending on your current status. If you are not clocked in, it says Clock in. If you are already clocked in, it says Clock out.

If you clock out during a time when your schedule includes a rule for breaks, the system will register a break.

An Estimated end time is displayed if you report daily and have flexitime limits in your schedule. The time shown is the exact hour and minute when you have completed your scheduled work hours for the day.

 

 

 

 

 

 

Follow-up questions 

To ensure your time report is correct, you may receive follow-up questions when you clock in or out. This usually happens if you clock in or out outside your regular working hours.

This images shows a question asked during a late clock-in, allowing you to easily register your absence directly when clocking in.

If you select Skip, you will be clocked in, and you will need to manage your absence in the time report at a later time.

 

hur-fungerar-stampling-i-flex-hrm-app_image_2_en

 

 

 
 

Here are some examples of when questions may appear:

  • Overtime: If you clock in before or out after your working hours (or flex frame), you need to select an Overtime marking.

  • Absence: If you clock in too late or leave too early, you need to specify a Reason for absence.

  • Empty days: If you clock in and there is missing time on earlier scheduled days, you will need to specify a Reason for absence for these.

  • Select date: If you work shifts that overlap, for example time 20:00–08:00 and 08:00–20:00, and clock at 08:00, you must select which date the clocking should belong to.

The settings for which follow-up questions are asked are managed in Flex HRM, for the entire company, by time group or by employee.


View your logged clockings

All clockings you do in the app Flex HRM are logged automatically. You can see them in the log of the time report, where they are shown with the source Flex HRM and a mobile icon.


Why can't I see the button to clock in?

If you are missing the button for clocking, it could be due to three reasons:

  1. You need to have a licence for the module HRM Time.

  2. You need to be set as a Day reporter.
    You can check this yourself in HRM Time. If you see a folder called Day view in your time report, you are a day reporter. If you only see Weekly view and Monthly view you are a period reporter, and then the clocking function is not available to you.

  3. In Flex HRM there is a setting to allow clocking in the mobile app (can be set at any of the following levels: Settings > Time and Plan > Time reports, Settings > Time and Plan > Time groups or Employees > Time).


Can clocking in the app be restricted by location?

Yes. If you get an error message during clocking saying that location access is required, or that you are not within an allowed time clock position, it means there is a setting to restrict clocking only to certain locations. For clocking to work, you then need to allow location access in the app’s settings on your mobile device.

Please note: This article is AI-translated. This means that linguistic errors or misunderstandings may occur.