How can I subscribe to my schedule in my calendar?

Here you can subscribe to the schedule
How the schedule is displayed in your calendar
Display each work shift as a separate calendar entry
End or reset your subscription

You can subscribe to your schedule in Flex HRM and view it as a calendar in your calendar application.

Here you can subscribe to the schedule

You can find the option to subscribe to the schedule in the following three places in Flex HRM:

• In HRM Mobile go to My schedule and select Subscribe in the side menu.

• On the front page in Flex HRM you'll find the panel My Calendar. Click on the button Subscribe at the bottom right.

• In the schedule view you can click on an employee's name. In the window that opens with contact information, there's a button Subscribe. As a manager, you can for example use this feature to subscribe to your employees' schedules.

When you click Subscribe at any of these places a window will open. There you can activate the subscription and will get instructions on what to do in the four different calendar applications that support this (MacOS, iPhone, Outlook, and Google).

How the schedule is displayed in your calendar

In your calendar application, a new calendar will be created called Flex HRM. It contains calendar entries for all your scheduled days.

In the scheduled calendar entries, the heading will by default show Schedule . If you have absence for the entire day, the absence reason will appear in the heading instead of Schedule. If you have absence during part of the day, this will be shown in the details within the calendar entry.

The schedule is fetched and displayed for one week back and twenty five weeks forward, counting from today's date.

Display each work shift as a separate calendar entry

By default, the entire day is shown as a single calendar entry. If you want to see each work shift as its own calendar entry you can enable a detailed view. This can be useful if you are scheduled in different positions or projects on the same day.

To activate this, add &showDetailedDay=true at the end of the link you paste into your calendar when you start the subscription.

End or reset your subscription

You can easily end your schedule subscription or reset the subscription link.

End subscription
To endyour subscription, untick the Active box in the schedule subscription window.

Reset subscription link
If you click on the button Reset your existing subscriptions will stop working. A new link will be generated, and you must use the new link for the subscription to work again.