How does Flex HRM support your work with CSRD? (en)

How Flex HRM supports your sustainability work

CSRD is a comprehensive regulatory framework that covers your entire company's operations. No single system will solve the reporting requirements in full, but Flex HRM provides a vital foundation for managing elements of the social dimension (people) and the environmental dimension (travel). We supply the raw data and traceability you need to compile your sustainability report in line with the new standards.

The data you extract from Flex HRM can then be used as the basis for your specific sustainability tools or annual reports.

Social sustainability (S) - ESRS S1 "Own workforce"

Within the framework of the standard ESRS S1 the system helps you to obtain the necessary staff statistics.

Working conditions and demographics (ESRS S1-1 to S1-5)

The employee register serves as the basis for reporting your organisation's structure. From here, you can easily access data on:

• Gender distribution and age structure.

• Employment types, such as permanent contracts versus fixed-term employment.
  
  

Diversity in leadership positions (ESRS S1-9 & G1-1)

CSRD requires you to report the gender balance in leadership roles and governing bodies. By categorising your staff by position in the HRM Pay Equity Compass module, you can generate statistics on the composition of management teams and among managers.

Gender equality and equal pay (ESRS S1-16)

To meet the requirements regarding fair pay and gender pay gaps (Pay Gap), you use the pay equity and pay analysis functions of the HRM Pay Equity Compass. This enables you to systematically identify, address, and document unjustified pay gaps.

Competence development and appraisals (ESRS S1-13)

You also need to report on staff development and training. With competence management and appraisal functions, you can record training hours and ensure you systematically follow up on development goals.

Staff turnover and new hires

Traceability of how staff move in and out of the organisation is an important key figure. By managing the entire employee lifecycle in the system, you automatically gain statistics for both turnover and new hires.

Environmental dimension (E) - Travel and climate impact

You need to gather data to measure your company's climate impact according to the Greenhouse Gas Protocol (GHG).

Business travel (Scope 3, category 6) 

To calculate emissions from flights, trains, and hire cars, you can configure the system to collect data on both distance and type of transport.

Important to know: This function must be enabled by an administrator. Please note that the system does not have a built-in calculator for carbon dioxide equivalents (CO₂e). Flex HRM does not automatically convert kilometres to carbon emissions. You need to record this information manually per expense, or calculate it afterwards based on the travel data you export. You can extract detailed travel data via the report generator for further analysis.

Company cars (Scope 1 and 2) 

If your company owns cars, you will need data on fuel consumption or electricity usage. When you record mileage and fuel expenses in Flex HRM this will be your primary data source for calculating these emissions.

Just as with business travel, you will need to enter CO₂e manually for each expense or calculate it subsequently, since the system does not perform this conversion automatically.

Commuting (Scope 3, category 7) 

Since the system includes both the company address and the employee's home address, you can calculate theoretical commuting distances. If you require more precise data, you can use special account codes or time codes in time reporting. This allows your staff to record when they are working at the office or from home.

Another option is to conduct an annual staff survey in which employees report the number of travel days per week, the mode of transport used, and the actual distance travelled.