This article explains how, as a scheduler, you can easily see which employees have specified that they are available for work shifts. This is especially useful for quickly filling open shifts, for example with substitutes, without having to call around.
How employees enter their availability
Employees can smoothly enter in HRM Mobile when they are available to work. This information then becomes visible to you as a scheduler. Read more about entering availability in My Schedule in HRM Mobile in this article: Can I specify when I am available for work shifts?
Show employees who are available
When you want to fill an open shift in the views Staffing plan, Work shift and Schedule you can choose to only show employees who have stated they are available.
Show availability in the schedule view
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In the Schedule view, you can also go to More > Settings and tick the box for Show availability (this does not apply to the month view). Please note that since employees can specify their availability for parts of a day, the setting above (Show all work shifts per day) must be enabled in order to display availability. |
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When you select an open shift, the employees who have indicated that they are available during the shift's times will be marked with a dashed line.
You can also see availability marked with green colour.
In the image below, employee 2 has stated they are available on 24 and 25 November from 5:00 PM- 8:00 PM, all day on 26 November , and 27 November from 10:00 AM - 6:00 PM.
When we drag a shift for 26 November from 1:00 PM- 5:00 PM, employee 2 is marked with a dashed line, as she is available and not scheduled on another work shift.
Related articles
Can I specify when I am available for work shifts?
Please note: This article is AI-translated. This means that linguistic errors or misunderstandings may occur.