Scan receipts in the Flex HRM app

Which app should I use?

The mobile app HRM Mobile has been available for some time now. We are currently developing a brand new, fast, and user-friendly Flex HRM app with a completely fresh design. The new app is being developed and will continuously gain more functions.  You can read more about it in the article What is the Flex HRM app and why are there two apps?

In the Flex HRM app, you can scan a receipt and save an expense draft. To view the saved expense, open your travel expense claim in HRM Travel.

Scan receipt and save expense

When you open the menu Scan receipt the camera launches. If the app does not have authorisation for the camera, you will be asked about this and can choose to allow it.
Point the camera at the receipt and click the button to take a photo. You may then choose to take a new picture or proceed to record an expense with the photo taken.

If you are satisfied with the image, You will then be able to enter a purpose (for entertainment) or comment (for  other types of expenses), and check the expense code, date, amount and VAT. If something is incorrect, you can change it before saving by clicking Create expense.

If the expense code is of type entertainment you will also have the option to specify participants and tips.

Once you have saved, you will see a confirmation that you have created an expense and can choose to scan another receipt or navigate to the front page.

The expense is saved to an existing travel expense claim if you have a travel expense claim with status preliminary, otherwise a new travel expense claim will be created where the expense is saved.

Please note that what you are saving is an expense draft. It may need to be finalised in HRM Travel, for example if you want to add a cost centre.

Can the app interpret receipts when I shop abroad?

Yes, the currency is also interpreted from the receipt. When you take a photo of a receipt with a foreign currency, the app interprets the currency directly from the receipt. The currency code is automatically identified, for example EUR or USD. The current exchange rate is fetched and displayed in the expense view.
Exchange rates are updated once a day.

The total amount shows the interpreted amount in the currency you paid with. The app also shows how much you will be reimbursed, as well as the exchange rate the calculation is based on.

If the app has interpreted the currency code or the amount incorrectly, you can manually correct the details before saving.

Why is the "Scan receipt" menu missing?

Can't you see the "Scan receipt" menu? Check your license and permissions. To scan receipts in the Flex HRM app, a license for HRM Travel and permission to register expenses are required.