What can SmartDetect warn about in Flex HRM Payroll?

Here is a selection of the controls and monitoring that SmartDetect performs today, in addition to the AI analysis:

Transactions and tax

• Unusual values: Responds to transactions where the Quantity, Price or Amount is higher or lower than usual.
• Missing pay code: Warns if a particular pay code that an employee normally has is missing.
• Tax discrepancies: Checks if any tax deduction is missing entirely or if the tax is significantly higher or lower than normal.
• Negative values: Flags negative gross or net wage.

Balances and accumulators out of sync

• Accumulators: Ensures that the ingoing values in the new payroll run match the outgoing values from the previous one.
• Vacation balances: Compares that vacation balances (ingoing against previous run as well as current balance against the employee register) are correct.
• Working time account / Shortening of working hours balances: Performs corresponding checks for working time account/shortening of working hours.

Absence and leave

• Over-withdrawal of annual leave: Warns if more holiday days are registered than the employee has left.
• Parental leave: Checks that a registered parental leave is linked to a child in the system.
• Incorrect periods: Warns if annual leave or working time account/shortening of working hours transactions extend over several periods/vacation years, or fall outside valid dates.

• Final salary: Draws attention if an employee has left but final salary is not yet marked as paid.
• Employers certificate tr ansactions: Draws attention to transactions used for the employer's certificate that have dates spanning several months.
• Warning for several employment periods during the payroll period
• This warning helps you identify when an employee has had several short employment periods during one and the same payroll period. This is especially important for hourly employees, as different employment terms or hourly wages may apply for different sub-periods. A warning on the pay row indicates that you may need to divide the worked hours per sub-period for correct calculation.
  

  Rule: A warning is triggered if there is more than one employment period overlapping with the date period on a payroll transaction.

• Warning for transaction date outside period of employment
  Prevent incorrect payroll calculation caused by incorrect dates. If a transaction date falls outside an employment period, it can result in important payroll data, such as monthly salary, being missing for the period. This control ensures all time and payroll transactions are linked to an active employment period.
  

  Rule: You receive a warning if any day in the date period on a payroll transaction falls outside an employment period.

• Warning for locked pay rows affecting retro active pay
  Manually locking a pay row means you have overridden the system’s calculation and forced in e.g. a specific amount. If this row is the base for retroactive pay, the automatic retro calculation will not be correct. This warning makes you aware of these rows, so you can audit them manually and ensure retroactive pay is calculated correctly.
  

  Rule: Warning is given on a pay row if it is locked and the linked pay code is marked as base for retroactive pay.

• Warning if Bank account is missing
  Get an early alert that an employee is missing bank account information. This gives you plenty of time to complete the information in the employee register before it is time for payment, reducing the risk of missed or delayed payments.
  

  Rule: Warning is triggered in the payroll process if bank account is missing for an employee.

  Getting started
  These warnings are available to all customers with an active licence for SmartDetect. The warnings appear directly in Flex HRM Payroll during the payroll process.
  

  
  Related articles: 
  How do you use SmartDetect in Flex HRM Payroll?
  
  What settings are required to use SmartDetect 
  in Flex HRM Payroll?