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What options do you have to retrieve FTE in Flex HRM?

In Flex HRM, you have two different options for retrieving statistics for FTE (Full-Time Equivalent) used for the calculation of FTEs – statistics and dashboard. Here we describe how they work.

Option 1: Statistics

In the Statistics section, statistics for the number of FTEs show the sum of employees' contractual working hours per day within the selected interval or grouping.

The daily calculation works as follows:

FTE per day = (sum of employees' contractual working hours)/(number of employees)

Important to know: This statistic does not take absence into account.

Example of calculation

If an employee has a contractual working hours rate of 100% for five days and 50% for five days during a period, the person is counted as 0.75 of a full-time employment for that specific period.

 

Option 2: Dashboard

If you retrieve FTE via your dashboard on the front page, you get a calculation based on employees' employment and end of employment dates within the period. The number of FTEs is calculated using the dates of the period.

This function takes both contractual working hours and absence time codes from reviewed time reports into account (for those time codes with this setting enabled).

 

Please note that you may need to tick Calculate in FTE on your time codes before it applies in your company.

If, for example, an employee starts their employment on 1 July with 100% contractual working hours, their FTE will be 0.5 for the entire year.

Example with part-time employees (without absence)

Period: 1 January–31 January (31 days)

  • Employee 1: Contractual working hours 100% throughout the period (1.0)
  • Employee 2: Contractual working hours 75% throughout the period (0.75)
  • Employee 3: Contractual working hours 75% throughout the period (0.75)
The calculation will then be:FTE - (1 + 0.75 + 0.75) = 2.5

Example with an employee who has absence part time

Period: 1 January–31 January (31 days)

  • 1 January–10 January (10 days): 100% contractual working hours and 25% absence part time.
  • 11 January–31 January (21 days): 75% contractual working hours and 50% absence part time.

The calculation will then be:

FTE - (10 days * (1-0.25)) + (21 days * (0.75 - 0.5)) / 31 days = 0.41

Please note: This article is AI-translated. This means that linguistic errors or misunderstandings may occur.